Human Rights & Modern Slavery

Warwick Events – our commitment

We believe that everyone is entitled to be treated with respect and dignity. As a company we will provide a safe and equitable work environment where all can express freely and without prejudice their views and opinions in a trusted space. 

We will challenge any form of treatment that goes against our principles or those laid down in the Universal Declaration of Human Rights 1948.

What are Human Rights?

Human rights belong to everyone and affect every aspect of our lives. They are about the right to be treated with dignity, respect, and fairness. They are about the freedom to voice ideas openly. They protect individuals from arbitrary and excessive action that may result in loss of life, liberty, degrading treatment or intrusion into people’s personal lives. In the work place, human rights include the right to a safe working environment, the right to fair remuneration and equal pay for equal work, the right to organise and participate in collective bargaining and the right to be protected from forced labour and trafficking[1]

A short video summarising children’s views of Human Rights:

We have a 6-step action plan in place that we monitor and review on a regular basis:

StepCommitment overviewHow do we meet this commitment at Warwick Events
1Make a public commitment to respect human rightsAdd statement to our website social media and policy documents that are publicly available
2Monitor and check for human rights risks (not just to the business but to individuals)Risk relevant to our sector eg suppliers meet minimum wage levels and fair treatment of all temporary staff
Right to privacy and information held
3Take any action neededThis may be through mentoring, training or contracting processes dependent on the risk found
4Monitor progressA complaints’ policy that people feel is fair, that they are listened to and their concerns addressed. Annual review. Annual survey of partners
5Provide solutions if/when things go wrongAddress concerns within timescale and amend policies as necessary so that it minimises risk of happening again
6Tell people what we are doingBeing open and honest about any actions taken and what we have done to put these right

Areas of human rights particularly relevant to our business:

Equality and non-discrimination

Equality and non-discrimination are core principles in international human rights law. In the UK, legislation such as the Equality Act 2010 protects people from discrimination.

To respect the right to non-discrimination, we will not discriminate against employees, partners or customers, directly or indirectly, on the grounds of their gender, age, religion, marital status, race, social background, disability, pregnancy, ethnic and national origin, nationality, membership of worker organisations (including trade unions), political affiliation, sexual orientation, or any other personal characteristic.

The right to rest and leisure and providing a safe working environment

That workers should not have to work over 48 hours per week and adult workers should have at least one day off for every seven-day period on average. Adult workers may choose to ‘opt out’ of the 48-hour week restriction but this must be voluntary and in writing.

During the working day adult workers should have a break of 20 minutes if their daily working day is more than 6 hours long, and a minimum rest break of 11 hours between finishing their job and starting the next day. Employees only have to work overtime if their contract says so.

We will show respect for the right to a safe work environment that complies with domestic health and safety legislation by:

  • ensuring that workplaces, machinery, processes, and chemical or biological substances under their control are safe and without risk to health.
  • providing adequate protective clothing and protective equipment to prevent risk of accidents or adverse effects on health.
  • being prepared for emergencies and accidents
  • ensuring workers and sub-contractors receive regular and documented health and safety training and information regarding events that they are involved in
  • ensuring access to clean toilet facilities and to drinking water

If we need to provide accommodation to employees, we will make sure that it is clean, safe, and meets basic needs.

Employing children and young people

We will not employ children younger than 13 and will not employ children younger than 18 for night work or work which is likely to be harmful to their health, wellbeing or education.

The right to just renumeration

Our workers will have the right to fair and favourable remuneration that offers them and their families a dignified life. As a UK business we will comply with the National Minimum Wage Act 1998. When operating abroad, we will, as a minimum, ensure that the wages we pay are enough to meet basic needs and to provide some discretionary income.

The right of freedom of association and the right to organise and take part in collective bargaining

We will not discriminate against workers due to their membership of a trade union or an association when recruiting, employing or dismissing employees. Neither will we use agency labour or contractual work to hinder the right to freedom of association and collective bargaining.

The right to be protected against forced labour

Everyone has the right to be protected from forced or compulsory labour. We will not use forced labour and will carry out checks on our partners and supply chain on how they treat their workers.

We will make sure that traffickers are not using our company’s premises and/or services for their trafficking activities. We will also make sure that none of our suppliers are involved in trafficking. We have an obligation to require that subcontractors and other partners do not engage in human trafficking and will verify this through our partner verification process.

Right to privacy

We will follow data protection rules whenever we store or use personal information. This might include information from recruiting and managing staff, in marketing our services or use of CCTV. Data will be processed fairly and with the consent of the person concerned and any other legitimate basis laid down by law.

For some events it is likely that we will have specific data on attendees/participants sent to us usually via email, WeTransfer, Dropbox or other electronic file sharing. The process for handling and deleting this data is detailed in our project management software as part our requirement under GDPR regulations to protect individual records and personal data.

Modern Slavery Statement

Warwick Events is committed to combatting slavery and human trafficking in its business and supply chains, and we make this statement to assist with compliance with the Modern Slavery Act 2015. This statement relates to the financial year ending 31st March 2021

As our business has a turnover of less than £36 million, we do not have a legal obligation to produce a modern slavery statement. However:

a) We agree that exploitation within all supply chains ending in the UK is a blight on our society. We are committed to playing our part in eliminating exploitation

b) We understand that customers with obligations under the Modern Slavery Act 2015 cannot comply with those duties without our cooperation.

To that end, we confirm that we have examined our own business and, to the extent that it is reasonably practicable, businesses within our supply chain and we confirm the following:

1) We confirm that within our own business, no relevant offence relating to slavery or human tracking has been committed.

2) We have made enquiries of businesses that supply directly to us and we are confident that no relevant offence is committed in that business.

3) Insofar as it was reasonably practicable, we have examined our supply chains and if such offences are found we will work with the supplier in question to confirm that steps are being taken to avoid the offences. We will keep the situation under review and will alter our supply chain if necessary 

Our business

We are based in Stratford upon Avon and design experiential events for national and international groups. Creating customised experiences, immersing clients and their guests in local heritage and culture. We work to design authentic and highly participatory programmes. All of our events happen within a fifty-mile radius of Stratford-upon-Avon and thus we have immense local knowledge and 97% of our supplier base is local.

We are a private limited company with two employees and six sub-contracted consultant partners.

We operate in UK only currently and within a 50-mile radius of our office base in Stratford-upon-Avon

We understand that certain industry sectors and geographical regions entail greater risk of exploitation than others. We do not believe that our supply chain is in one of those sectors. However, we monitor our supply chain annually through our Partner Questionnaire

Where it is reasonably practicable, we ensure that businesses in our supply chain have made a similar statement relating to slavery and human trafficking.

The person in our business responsible for assessing matters relating to slavery and human trafficking is: Caroline Noel.

We also encourage all employees to report on any matters relating to slavery or human trafficking in our supply chains which they may become aware of.

 

[1] ref Equality and Human Rights Commission

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