Spreadsheets & limbo poles

How do you add some fun and pzazz into a day long conference of meetings and speeches?

This was the dilemma we had when organising Procure4’s annual 2-day End of Year conference. They spend the majority of the first day in a meeting room listening to various departments giving their review of the year, but we were aware this can sometimes be a little…heavy going?

We wanted to bring some movement, colour and excitement into the agenda so we transformed the hotel meeting room by adding a stage, creating a backdrop with orchard crates and uplighting them. This made it feel more like a TEDtalk™ than a run of the mill speech.

We also felt that having a change of scenery between sessions would keep everyone feeling motivated , so we created another room which we called the ‘chill out area’. With bean bags, bright posters, flowers and coffee served in takeaway style cups, this certainly gave a ‘Google office’ vibe which everyone loved! It definitely made everyone feel more at ease with giving their honest thoughts and feedback during the Q&A session – more so than sitting in a stuffy cabaret style room.

Procure4 relaxed meeting 1Procure4 relaxed meeting 2

 

After their intense day of facts and figures we thought they needed some entertainment so took them go-karting for some competitive fun! A couple of hours racing around the track certainly blew the cobwebs away…

Afterwards it was back to the country house hotel which we had booked exclusively for the company, where they all enjoyed a Hawaiian themed evening, complete with steel pans, a barbecue, some drunken limbo action and a DJ late into the night…

The next day there was no time for being tired and hungover because after breakfast it was back into the meeting room for work – but we had once more transformed the room to feel different again. We finished the conference off with a ‘family style’ lunch with everyone sitting together to share their food and thoughts – a great end to another fantastic event.

Attendees: 42

Location: Warwickshire

Duration: 2 days